Health & Safety Policy

Version 1.0 — Effective May 2026, Review May 2027

Future Stability Housing & Lettings Ltd is committed to providing a safe and healthy working environment for its employees, contractors, landlords, tenants, clients, visitors and all others who may be affected by our business activities.

The Company recognises that effective health and safety management is fundamental to delivering professional accommodation, property management and consultancy services. We are committed to complying with all relevant health and safety legislation and to continually improving our health and safety performance through effective planning, monitoring and review.

Future Stability will take all reasonably practicable steps to:

• Prevent accidents, work-related injury and ill health.
• Identify hazards and assess risks associated with our activities.
• Maintain safe systems of work.
• Provide appropriate information, instruction and training.
• Consult with employees and contractors on health and safety matters.
• Promote a positive health and safety culture throughout the organisation.
• Regularly review this policy to ensure continued effectiveness.

Health and safety is the responsibility of everyone working on behalf of Future Stability Housing & Lettings Ltd.

• Providing a safe place of work.
• Complying with the Health and Safety at Work etc. Act 1974 and all associated legislation.
• Preventing accidents through effective risk management.
• Maintaining appropriate insurance cover.
• Monitoring health and safety performance.
• Promoting continuous improvement.
• Ensuring contractors work safely.
• Encouraging the reporting of hazards and near misses.
• Supporting employee wellbeing.

4. Responsibilities

• Providing sufficient resources.
• Ensuring legal compliance.
• Reviewing health and safety performance.
• Approving policies and procedures.
• Ensuring appropriate insurance is maintained.
• Monitoring significant risks.

• Take reasonable care of themselves and others.
• Follow company procedures.
• Report hazards immediately.
• Report accidents and near misses.
• Use equipment safely.
• Cooperate with health and safety requirements.

• Work safely at all times.
• Maintain appropriate insurance.
• Provide Risk Assessments and Method Statements where appropriate.
• Comply with site rules.
• Report incidents immediately.

Risk assessments will consider:

• Property inspections
• Hotel visits
• Site meetings
• Lone working
• Contractor management
• Office work
• Manual handling
• Driving for work
• Fire safety

Risk assessments will be reviewed:

• Annually
• Following incidents
• Following changes in legislation
• When new activities commence

These include:

• Property inspections.
• Visiting occupied accommodation.
• Contractor supervision.
• Working alone.
• Driving on company business.
• Handling confidential information.
• Emergency procedures.

Future Stability will:

• Investigate incidents.
• Identify root causes.
• Implement corrective actions.
• Maintain accident records.
• Report incidents under RIDDOR where legally required.

The Company will:

• Undertake fire risk assessments where required.
• Maintain emergency procedures.
• Ensure fire exits remain unobstructed.
• Promote awareness of emergency arrangements.

• Property inspections.
• Landlord meetings.
• Hotel visits.
• Site inspections.

To minimise risk:

• Visits will be planned in advance.
• Staff will maintain communication with colleagues where appropriate.
• Mobile telephones will be carried.
• Visits to higher-risk locations will be subject to additional controls.

Before appointment, contractors may be required to provide:

• Public Liability Insurance.
• Employers' Liability Insurance.
• Relevant qualifications.
• SSIP or equivalent accreditation where appropriate.
• Risk Assessments and Method Statements.

Performance will be monitored throughout the contract.

Training may include:

• Health & Safety Awareness.
• Fire Safety.
• Lone Working.
• Manual Handling.
• First Aid Awareness.
• Data Protection.
• Safeguarding.

This policy will be reviewed:

• Every 12 months.
• Following significant legislative change.
• Following serious incidents.
• Where operational changes require.

Continuous improvement remains a key objective of Future Stability Housing & Lettings Ltd.